Marketing in the Halls

External Organizational Access Procedures

Bulletin Boards: Halls have open posting bulletin boards in the lobby of eleven hall facilities for non-university businesses and organizations. Housing & Residential Life cannot sell or distribute addresses, including e-mail addresses, to non-university businesses and organizations.

Instructions are:

• Send or drop off one 8½ x 11 inch flyer at the business office at each building.
• After approval, staff will post "stamped" flyers. These will be posted in regard to available space.
• Typically these flyers stay up for 2-4 weeks depending on the quantity of flyers.

Information Tables: Each building has an Information Table where businesses and organizations may place brochures, flyers, or business cards at the discretion of hall staff. Drop off information at the Information Desk. Typically these areas are cleared at the end of each term (3 times per year).

Other Guidelines:
Political Solicitation Policy for Housing
Student Government Election Guidelines for University of Minnesota

U of M colleges, departments, and currently registered student groups

Table Tents in Dining

• The department or currently registered student group name and date of delivery must be shown on the document.
• Tent displays must be scheduled due to space limitations. Contact ResLife to reserve a week.
• There is no cost from Housing to use this option. You may market to all dining halls or be selective.
• You will need 300 pre-assembled, precounted bagged tents to cover all 6 dining halls.
• 50 each to all six dining halls (Bailey, Centennial, Comstock, Middlebrook, Pioneer, & Sanford).
• Most tents stay out for about a week or as long as they last.
• Tents should be delivered directly to the halls by Friday before the display date. All delivered tents will be verified by the Business Operations Supervisor before distribution.
• Recommended tent types are: 2 sided that sit on a base; or 3-sided and sit on its open end.

Examples below:
2 sided short tent
3 sided tall tent
3 sided short tent

In-person Contact Tabling

Tabling guidelines and contacts for groups outside of the hall community.
In-person Contact Tabling Guidelines for residence halls

Building, BOS contact person, email address

Bailey, Greg Perrizo, perri001@umn.edu
Centennial, Andrea Hillis, hilli061@umn.edu
Comstock, Heather Jerabek, jerab007@umn.edu
Frontier, Ann Hawes, hawes022@umn.edu
Middlebrook, Jennifer Mestnik, mestn001@umn.edu
Pioneer, Monique Dubos, dubos002@umn.edu
Roy Wilkins, Diane Branson, brans005@umn.edu
Sanford, Diane Branson, brans005@umn.edu
Territorial, Mari Maack-Magnusson, maack001@umn.edu
U Village, Kate Ryan, ryanx006@umn.edu
Yudof Hall, Sharon Roberson, johns076@umn.edu 

Campus Mail to Hall Residents

• The department or currently registered student group name must be shown on the document.
• Label quantities for all halls range from 5300-6500. Prior postcard approval will save on printing quantities.
• The cost to purchase mailing labels for all halls is $275. Labels are picked up at the Housing & Residential Life office located in Comstock Hall - East.
• Checks, written out to University of Minnesota, will be dropped off at label pick up. Departments may use an EFS account number to cover costs. Include that with your request.
• The purchase of an individually selected hall is $50; female or male-only option is $150, and first-year-student-only option is $200.
• Purchased labels will be labeled onto marketing materials by the purchaser. If printing through U of M Printing Services, we send label data directly to Addressing & Mailing. Please supply a print job number for our reference.
• Labels must be used for the requested mailer and cannot be saved for future mailings.
• Labeled cards must be sent in bundles through Campus Mail.

Posters for Hall CAs to Display

• Final decision to post will be made by hall staff. Posters are displayed on CA and main lobby bulletin boards when space is available.
• There is no cost from Housing to use this option.
• Posters are delivered internally to the halls.
• Deliver posters (8.5x11), separated and labeled with the following quantities, to the Housing & Residential Life office located in Comstock Hall - East.

  Bailey 14 Centennial 22 Comstock 16 Frontier 20 Middlebrook 19

  Pioneer 17 Sanford/Wilkins 20 Territorial 19 University Village 8 Yudof 8